CORPORATE STRUCTURE A. Board of Directors: 1. The Board of Directors determines and supervises the execution of the policies to operate the harbor facility and maintain the corporation. 2. The Board of Directors provides continuity by acting as advisors to the Commodore and his staff. 3. The Board is made up of from six to nine appointed members and three elected members. Appointed members of the Board are divided into three classes of two or three members. a. Each class serves three years. b. The classes are arranged so that one class is renewed each year. c. Appointed members are consenting corporate members who receive a majority vote of the incumbent Board members in a secret ballot. d. The Commodore may attend board meetings and cast a vote. 4. The elected members serve terms of three years and are elected one each year. a. Nominations: i. Each fleet may nominate a maximum of two candidates each year. ii. The candidates shall be selected by fleet poll. iii. All nominations shall be submitted in writing to the Secretary of the Board of Directors and shall be post marked on or before midnight of March 1st or such alternative date as shall be published in the Marks of the Course, the club newsletter. b. Qualifications: i. Nominees must consent to serve. ii. Nominees shall be a current corporate member. iii. Nominees shall have at least a two year activity record with CSA as a fleet captain, committee head, past club officer (current officers may not be nominated) or have provided outstanding service to CSA for a similar period of time. iv. The nominee's record shall be supplied in writing to the Board of Directors with his/her nomination. c. Election: i. Elections shall be by secret ballot provided in the Marks of the Course. ii. Ballots must be executed in accordance with instructions in the Marks of the Course and mailed to the Corporate Treasurer on or before May 1. iii. The Chairman of the Board of Directors, the Commodore, and two fleet captains will count the ballots. iv. The candidate with the most votes will be elected. v. Ties will be resolved with a run-off election. B. Operating Officers: 1. The operating officers of CSA consist of a Commodore, Vice Commodore, Rear Commodore and a Secretary-Treasurer. 2. These officers shall manage the everyday affairs of CSA in accordance with the policies set forth by the Board of Directors. The Commodore is a voting member of the Board of Directors. 3. The Operating Officers are elected by the corporate members at the annual meeting each year by the following procedures: a. The Board of Directors shall select from the corporate members a slate called the Advisory Board list. These names shall be published in the September issue of the Marks of the Course. Those names appearing on the Advisory Board list are eligible to hold office during the coming year. b. A Nominating Committee comprised of members of the Board of Directors shall make nominations for each office from the Advisory Board list designates. c. Additional nominations from the Advisory Board list may be made from the floor by any corporate member at the annual meeting. C. Advisory Board - Commodore's Staff: 1. Following the election the remaining members of the Advisory Board may serve the Operating Officers in an "advisory" capacity. 2. They normally serve as chairmen of the standing committees of CSA, which form the Commodore's Staff. 3. These standing committees include: a. Adult Learn-to-Sail Camp Committee b. Buildings Committee c. Computer Committee d. Docks Committee e. Dock Committee — Courtesy f. Editor, "Marks of the Course" g. Grounds Committee h. Junior Sailing Camp Committee i. Junior Sailing Team Committee j. Mechanical Committee k. Protest Committee l. Public Relations/Membership Committee m. Race Committee — One Design n. Race Committee — Cabin o. Race Equipment Committee p. Race Scorer Committee q. Regatta Committee — Whale of a Sail Regatta — Leukemia Cup Regatta r. Safety Committee s. Social Committee — Awards Banquet — Luau — Halloween Party — Work Parties t. USSA Committee u. Web Master Committee 4. The Commodore may also appoint committee chairmen from the corporate members at large, as he deems necessary. 5. CSA thrives when a broad cross-section of members are actively involved in club activities. Members are encouraged to become active "corporate citizens" and contribute to this outstanding organization. Every member should make an effort to get to know the Operating Officers and let them know how he or she would like to contribute to the club.   D. Corporate Member (member): 1. CSA defines a Primary Corporate Membership as ONE boat owner renting ONE space for ONE season. 2. Primary Corporate Membership (membership) shall be open to any adult owning a sailboat of a type suitable for use at the CSA harbor facility. 3. The conditions for Primary Corporate Membership status are: a. Member must be at least 21 years old. b. Receipt of completed application form. c. Payment of fees as designated by the Corporation. d. Availability of adequate and suitable facilities for the applicant's boat as defined by the Board of Directors. 4. The provisions of this section may be altered or supplemented by agreements between the Corporation and the State of Illinois. 5. Each Primary Corporate Membership shall enjoy the following privileges and recognize the following restrictions: a. VOTING RIGHTS — Each CSA member holding one or more Primary Corporate Memberships is entitled to ONLY one vote on each matter submitted to the corporate membership. b. TERMINATION OF MEMBER STATUS — Membership may be terminated or denied for cause, but only after a hearing before the Board of Directors and upon affirmative vote of two-thirds (2/3) of all the members of the Board. Time and place of such hearings shall be determined by resolution by the Board of Directors. c. TRANSFER OF MEMBER STATUS — Membership is not transferable or assignable. d. INSURANCE — For each Primary Corporate Membership and boat associated with it, the member shall be able to show proof of liability insurance coverage for damage to boats or injury to persons. The required limits of liability are a minimum of $25,000 for individual, $50,000 for aggregate and $10,000 for property damage. e. BOAT OWNERSHIP — For each Primary Corporate Membership, a member shall be able to show proof of ownership of the boat indicated on his application. Joint ownership of a boat is not recognized by the Corporation. Only one name may appear on the membership application. f. SECOND BOATS — A second boat, as defined by CSA, is a single-handed sailboat of such size and configuration that it may be stored at the harbor site in a specially designated area, not otherwise suited for seasonal rental. For each Primary Corporate Membership a member may, upon application to the Vice Commodore and with approval of the Board of Directors, keep a second boat at the harbor site in a specially designated area. The Board of Directors shall determine the fee for a second boat. g. SPORT BOATS — A Primary Corporate Membership (a member) may, upon application to the Vice Commodore and with approval of the Board of Directors, keep a Sport Boat as their primary boat at the harbor site in specially designated areas. A Sport Boat is defined by CSA as: i. Greater than 20 ft and less than 26 ft in length, ii. Greater than 1500 lbs and less than 3000 lbs, iii. A "one-design" boat, iv. Having a National Class Organization by Owners, v. Having a PHRF rating, vi. Having a lifting bridle (not straps) for launching/recovering the boat, vii. Stowable on a trailer (with a nose wheel) that can be moved by hand (no cars on boat parking lot), and viii. Having NO provisions for sleeping (i.e. a cabin suitable for sleeping). Examples of CSA defined Sport Boats are San Juan 21s, J/24, SR>Max, Soling, Sonar and C&C SR-21. h. SAILBOARDS — With a Primary Corporate Membership, a member may sail a sailboard using the CSA beach facility. However, provisions do not exist for a member to store a sailboard at CSA. Sailboarders, who do not have a Primary Corporate Membership, may use the CSA beach facility subject to payment of the normal daily use fees. i. CREDENTIALS — Upon payment of yearly fees for each Primary Corporate Membership, and for the boat associated with it, each member shall receive a membership identification card, a boat identification sticker, and two automobile stickers. For a Second Boat, a boat identification sticker shall also be issued to the member. i. The CSA identification card can be used at USSA clubs, which honor reciprocal hospitality agreements. ii. Boat identification stickers shall be placed on the forward side of the mast between three and five feet above the deck. The sticker shall not be obscured by a boat cover nor shall there be any but the current sticker in place. Boat identification stickers for boats stored in a dismasted configuration or second boats shall be attached on the transom of the boat. iii. The automobile sticker shall be displayed so it is visible from the left side of the vehicle. Additional stickers may be obtained by each member upon application to the harbormaster. iv. Identification stickers must be in place on both boats and automobiles to gain admittance to CSA. In the event that these stickers are not affixed, a temporary boat tag may be issued provided proof of membership can be demonstrated, and a $25.00 deposit made. Tags issued in this way will be in effect for no more than 30 days. A $15.00 refund will be made when the member presents a set of officially issued stickers in place on boat and automobile within this time period. E. Mailing Associate Member (MA): 1. Individuals who are not boat owners, but who wish to take some part in the activities of CSA may apply for the status of Mailing Associate (MA). 2. A fee, which is determined by the Board of Directors, is required to achieve MA status. 3. A MA is entitled to all CSA mailings, including the Marks of the Course, admittance to CSA meetings, participation in CSA social events, and admittance to the grounds. 4. MA dependents may participate in Junior Sailing activities. 5. A MA member is NOT entitled to a vote on matters submitted to the corporate membership. F. Racing Associate Member (RA): 1. Individuals who are cabin boat owners with their boats based at other facilities, and who wish to participate in the CSA Cabin Fleet race program, may apply for the status of Racing Associate (RA). 2. A RA may enter his boat into the CSA Cabin Fleet races. He will be associated with the CSA Cabin Fleet and will be entitled to CSA race awards as earned by the Cabin Fleet. He may qualify and race according to the CSA Cabin Fleet rules and instructions. 3. A RA is entitled to all CSA mailings, including the Marks of the Course, admittance to CSA meetings, participation in CSA social events, and admittance to the grounds. 4. A fee, which is determined by the Board of Directors, is required to achieve RA status. 5. A RA must meet the insurance and boat ownership requirements of a corporate member (Sect. III. D. 5d and 5e). 6. NOTE: The RA status does not include use of the marine facilities at CSA (docks, hoists, boat parking etc.) except in an emergency. If a RA wishes to use these facilities, he will be required to pay the current daily use fee to the CSA harbormaster. 7. RA dependents may participate in Junior Sailing activities. 8. A RA member is NOT entitled to a vote on matters submitted to the corporate membership. G. Carlyle Junior Sailing Association Member (CJSA): 1. Junior sailors may become members of the Carlyle Junior Sailing Association (CJSA), a subsidiary organization under the direction of CSA. The Carlyle Junior Sailing Association promotes boating safety, education, and sailing for juniors. 2. Individuals who are between the ages of 10 and 19 (or if a full time college student, under 23 years of age) may apply for the status of Carlyle Junior Sailing Associate (CJSA) membership. 3. A fee, which is determined by the Board of Directors, is required to achieve CJSA status. CJSA members may keep a boat approved by the Board of Directors on the CSA harbor property. 4. A CJSA member must meet the insurance and boat ownership requirements of a Corporate Member (Sect. III. D. 5d and 5e). 5. A CJSA member may participate in the CSA racing program and activities. 6. A CJSA member is entitled to all CSA mailings, including the Marks of the Course, participation in CSA social events, and admittance to the grounds. 7. All CSA regulations, Illinois boat registration, and conduct apply to boats and persons affiliated with CJSA while present at CSA under these articles. 8. Appropriate parental or designated adult supervision is mandatory for persons under age 18. A formal parental consent form, telephone number, and emergency treatment form is required to be on file as a condition for participation in CJSA activities. If parent or supervising adult leaves the CSA harbor property during a junior activity, he/she shall make prior supervisory arrangements with another present CSA adult or certified sailing instructor. 9. A CJSA member is NOT entitled to a vote on matters submitted to the corporate membership.   H. Fees: 1. Fee Amounts: a. First Boat - Primary Corporate Membership/Single Space Renter (SSR) $300.00 Capital/Facility Fee $200.00 Work Party Assessment (maximum of 10 hrs. @ $20/hr) $500.00 Per Season b. Second Boat - SSR, Not a Single Handed Boat $225.00 Capital/Facility Fee $200.00 Work Party Assessment (maximum of 10 hrs. @ $20/hour) $425.00 Per Season   c. Second Boat – Single Handed Boat $4.00 Per foot of length per season d. Mailing Associate Membership (MA) $35.00 Per season e. Racing Associate Membership (RA) – Not a CSA SSR $ 75.00 Per season   d. Racing Associate Membership (RA) $ 30.00 Per season f. Carlyle Junior Sailing Association Membership (CJSA) i. Boardboat $ 25.00 Per season ii. A double-handed or single-handed non-boardboat $100.00 plus 10 work hours (half season, $75 plus 5 work hours) Per season iii. A triple handed dinghy $150.00 plus 10 work hours (half season, $100 plus 5 work hours) Per season g. Membership renewal fees are due by 15 February for the current sailing season. 2. Prorating of seasonal fees for Primary Corporate Membership (SSR): From Open July 1 September 1 To June 30 August 31 Close SSR Boat 1st Boat 2nd Boat 1st Boat 2nd Boat 1st Boat 2nd Boat Capital $70 $50 $60  $40 $50 $30 Facilities $230 $175 $150 $120  $70 $65 Work Hours $200 $200 $120 $120 $60 $60 Total $500 $425   $330 $280 $180 $155 I. Refunds: 1. Requests for Primary Corporate Membership refunds must be sent in writing to the Vice Commodore. Mailing Associates, Racing Associates, and Carlyle Junior Sailing Association membership fees are not refundable. Fees for second boats are also not refundable. 2. Prorating of refunds for Primary Corporate Membership SSR: Refund After 15 Feb Open July 1 September 1 and Before Open June30 August 31 Close SSR Boat 1st Boat 2nd Boat 1st Boat 2nd Boat 1st Boat 2nd Boat 1st Boat 2nd Boat Capital $40 $30 $30 $20 $20 $10 $0 $0 Facilities $220 $165 $150 $110 $65 $55 $0 $0 Work Hours $200  $200 $120 $120 $60 $60 $0 $0 Total $460 $395  $300 $250 $145 $125 $0 $0 Plus money for hours worked up to… 0 Hours 0 Hours 3 Hours 3 Hours 6 Hours 6 Hours 10 Hours 10 Hours       J. Work Party Assessment: 1. For each Primary Corporate Memhership an annual charge over and above the member fee, designated by the Board of Directors, shall be repayable at an announced hourly rate for APPROVED work done. The rate of credit shall be set before the start of the season. If a member cannot work, this shall be noted on the application form. At the end of the year, a member may request a refund in the amount of his work credit (up to a maximum of 10 hours). If no specific request is received by December 1, the amount of work credit earned will be credited to the next year's membership charge. 2. The maximum credit may be awarded to the following individuals: a. CSA Officers, Operating Committee Chairmen, and Operating Committee Co-chairmen as approved by the Commodore. b. Members of the CSA Board of Directors as approved by the Chairman of the Board. 3. Work Hours Credit, up to the maximum for the year as established by the Board of Directors, will be awarded on the basis of time actually worked by a member for the following endeavors: a. Construction or maintenance of CSA grounds, harbor, docks, and buildings. b. Construction or maintenance of CSA mechanical, electrical, or physical equipment. c. Preparation of the Marks of the Course and other official CSA publications. d. Other projects as authorized by the Commodore. Such Work Hours Credit will be awarded by the Work Party Chairman of the day whose responsibilities include the management of a work party performing the above-mentioned duties. 4. Work Hours Credit, applicable toward an individual member's maintenance fee, may be earned by the member and family, and/or the regular crew of a member at the discretion of the Work Party Chairman of the day. Work hours are not transferable to another member, nor are they transferable from year to year. 5. On any other project not under the direct supervision of the Commodore or Operating Committees, the Board of Directors shall arrange any authorization for Work Hours Credit through the Commodore. K. Waiting List: 1. When the number of members reaches harbor capacity, or when the number of members owning a particular size or classification of boat reaches harbor capacity for suitable spaces, all as determined by the Board of Directors; new applicants for membership status will be placed on a waiting list according to the date of receipt, by the corporation or its official designee, of a properly completed application for membership together with a $50 deposit. This deposit shall apply toward the first year's Primary Corporate Membership. For their membership to be accepted, an applicant must be a boat owner or have a valid contract to purchase a specific boat. 2. When an applicant on the waiting list is notified of space being available, he must, within ten (10) days of such notification, exhibit proof of ownership, or a valid contract to purchase the boat described on his application, or his application will be rejected and his deposit returned. An option to renew their Primary Corporate Membership will be held for members from the previous year until February 15th of the current year. Returning members who do not apply until after February 15th shall be treated as NEW applicants and shall be placed on the waiting list according to the postmark date of their returned applications. As suitable openings occur they will be filled from the waiting list in the order of application receipt date. 3. For persons already holding Primary Corporate Membership status for a specified boat, when notified of space available, pursuant to a waiting list application for another boat, that person must relinquish and forfeit (with appropriate refund under these rules) one existing Primary Corporate Membership before being granted a primary membership associated with the waiting list boat, if and only if there is also a waiting list for a boat associated with an existing Primary Corporate Membership.